Introduction

Maersk has created a proprietary invoicing application for internal business units, which is called Aurum. Aurum, which is Latin for "gold", is designed to collect billable information from the various warehouse management systems (WMS), the transportation management system (TMS), and incoming carrier files, which are then used to create billing events for clients.

This application is for use by internal Maersk employees only. The companion application for clients, called the Client Portal, can be accessed by both Maersk employees and their clients. At no time should a client have access to this tool.

The purpose of this user guide is to provide basic user information to end-users. This is not a complete substitution for on-site training and should be used as a compendium to regular training.

Brief Description

Aurum (Latin for "gold") is the Maersk internal invoicing system. Its primary purpose is to collect billable information, also known as billing events and work orders, from the various Warehouse Management Systems (WMS), the transportation management system (TMS), and incoming carrier files, and based on the terms and conditions of the client contracts, creates billing events on an invoice.

Who Uses it

Aurum is an internal only application. It is used by internal Maersk departments such as Account Management, Finance, and Transportation to review billing information prior to sending invoices out to clients. Clients do not have access to this application but do have access to the external application, called the Client Portal. Information on the client Portal project can be found on this page.

Highlighted Features

  • Aurum has the ability to create an invoice from Warehouse Services, Freight events, or Parcel events
  • Invoice data is broken out by logical category such as those "Pending Approval", "Total Amount Owed", and any Work Orders entered into the system
  • Standard reports can be generated as well as ad-hoc reports
  • Billing events that do not meet invoicing requirements are placed into a quarantine and can be reviewed for updates to the logic. This ensures that no event is lost in the system.

Who Is Your Technical Contact

For any technical information about the product pertaining to items listed below, the correct contact group is the Enterprise Team.

  • Invoicing Issues
  • Work Order Issues
  • NetSuite Integration Issues
  • TMS BrokerWare 2.0 Integration Issues
  • Basic Product Capabilities
  • Feature Requests

General Guidelines

  1. This is an INTERNAL USE ONLY application

  2. Logging in to the system requires an O365 license, which is provided to all Maersk employees.
  3. End-users must request access from their manager or PMO for their client data to appear in the application.
  4. Aurum integrates with several systems, such as the WMS systems (Novo, Arca, ASC), finance applications like NetSuite, and logistics software.